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Document Controller - Helensburgh
Salary not available. View on company website.
Graham Group, Helensburgh, Argyll and Bute
- Onsite working
- Full time
- Permanent
Posted today, 5 May
Job ref: 411ee4a0d11f46dc8c03534d5b19af2e
Full Job Description
- Management and control of all project-related documents, including drawings, specifications, and reports.
- Maintain and update document control systems to ensure accurate records and easy retrieval of information.
- Support the distribution of documents to relevant stakeholders and ensure timely receipt of feedback.
- Review QA of submitted drawings via collaboration platform (Viewpoint 4Projects).
- First instance review of rejected documents to ensure information has been updated, before it is passed to the Design Manager for full review.
- Set-up and administer internal management system - Sharepoint platform for individual projects.
- Facilitate and coordinate the requests for information between external designers, subcontractors, or consultants.
- Assist with creating design tender & work packages for commercial teams to send out alongside commercial details.
- Assist with the progress of building control, planning, or third party insurance package submissions.
- Request information to close out compliance packages, including the ordering of tests and certificates.
- Contribute to the monthly design report where necessary, giving IRS updates on what has been received and what is expected.
- Supply information for compilation of the O&Ms, eg. datasheets and design information.
- Set up new projects and maintain viewpoint folders in line with company standards.
- Set up and monitor workflows, tasks, discussion, etc.
- Provide technical and functional support to Viewpoint and Sharepoint platform users.
- Prepare basic documents and templates for regional project use.
- Create and maintain workflows in order to process information on Viewpoint.
- Prepare and maintain document templates and standards (eg Reports)
- Archive and file documents when required.
The successful candidate will assist and support the wider team as they seek to establish solid working relationships across multiple projects and the wider division. Candidates should have strong IT skills, including exposure to 4P and SharePoint as well as stellar organisation skills and good attention to detail. This vital role is key in ensuring the smooth running of operations and forms an integral part of project support. It is therefore essential that the successful candidate is a strong team player, who can confidently communicate with senior management, stakeholders and clients. Experience in a similar document role is essential, as is experience with 4P. Exposure to a construction working environment would advantageous but not necessary. Essential: Valid UK Security Clearance or willingness to obtain., - Proven experience in a busy Document Control role
- Fully IT literate, with solid experience using both SharePoint and Viewpoint 4P
- Strong organisational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Professional, approachable, and confident in dealing with stakeholders at all levels. Desirable Criteria
- Experience working with a Tier1 construction company
Why Join Us? At GRAHAM, you'll be part of a dynamic team working on exciting projects, with opportunities to grow your skills and career. Additional to this, you will be entitled to receive our attractive benefits package and competitive salary. Our Commitment At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences. If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds.
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