About the role:

Join the dynamic Fife Coast and Countryside Trust team and help us care for the Kingdom’s exceptional outdoors. We are seeking a full-time Human Resources Administrator to provide an efficient and proactive service to people at all levels in this charitable organisation. Our HR Administrator will support the Senior Management Team to deliver their strategic objectives, ensure compliance with all employment law matters and champion FCCT’s values.

You will be a key member of our Support Services department and play a vital role in retaining our staff as well as in attracting and hiring the best people for our roles.

You will be based at the unique setting of Harbourmaster’s House, Dysart, on the scenic Fife Coastal Path, with travel to other FCCT bases as and when required. This is an opportunity to join a small conservation charity that is passionate about managing, maintaining and conserving Fife’s special places including the Fife Coastal Path, Fife Pilgrim Way, award-winning beaches, nature reserves and Lomond Hills Regional Park.

About you:

You will have experience of working within Human Resources and be driven to provide excellent service.

You will bring the following skills and experience:

Educated to SCQF Level 8 which includes HND or SVQ Level 4 or equivalent
Able to communicate effectively with people at all levels, both internally and externally
Proficiency with Microsoft Office packages and experience with a range of CRMs
Ability to produce high quality, accurate work to deadlines
Ability to work on own initiative
Ability to recognise when a matter needs escalated to senior team members, or requires external HR support

It’s desirable that you have knowledge of HR legislation, a CIPD qualification and experience of data gathering and analysis.

Key responsibilities:

As first point of contact, administer and support the employee lifecycle through workforce planning, role evaluation, recruitment, onboarding, upskilling, and offboarding, including carrying out and issuing references for employees and ex-employees on request.
Ensure staff data is collated and maintained in accordance with GDPR guidelines, is accurate, up to date and accessible as per relevant permissions.
Provide guidance and advice relating to HR processes to managers and colleagues to support compliance with relevant legislation, policy and procedures.
Support in the development and updating of HR and other key FCCT policies in accordance with current legislation, ensuring they are clearly communicated to staff.
Provide support to managers and employees in relation to a variety of HR functions and areas of expertise, including payroll, employee benefits, sickness absence, employee relation issues.
Learning & development administration involving sourcing, coordinating and monitoring Learning & Development activities across FCCT including training and coaching for managers and first line supervisors on a variety of HR issues.
Support staff welfare by co-ordinating wellbeing initiatives, being first point of service for occupational health related issues, and monitoring & maintaining records of sickness absence, performance management and any necessary registers such as PVG etc.
Utilise research, benchmarking, consultation and analysis of written and statistical data to support informed decision making across all HR functions and wider FCCT functions.
Support the SMT and wider team with change projects and consultations assisting engagement with Trade Unions as necessary including note taking at meetings.
Act as point of contact between FCCT and Fife Councils HR & Payroll teams to support effective service delivery.
Create and maintain a range of documentation including HR reports, news items, HR guides, standard templates, etc.
Support the HMH office by providing administrative cover during periods of annual leave as may be required.

If this role sounds like you and you would like to apply, please use the link to our website to access further information, the full job description and our application form.

Please note, CVs will not be accepted.

The closing date is midnight on Sunday 20th October 2024.