Utopian Professional Recruitment are delighted to be working with a leading Scottish based firm who are looking to hire a highly professional Legal PA

This position will see you providing effective and pro-active secretarial and administrative support to a nominated Private Client Partner and their respective team.

If you offer experience working within Private Client, whether you’re a Legal Administrator, Secretary or Paralegal and looking to step into a Legal PA role, we would love to hear from you!

Your key responsibilities will include:

Provide a high-quality Legal PA service and exemplary client care
Take a proactive approach to work carried out on behalf of the Partner and the team and take responsibility for resolving any issues that may arise
Prepare and format documents, to include Letters of Engagement, reports and various other correspondence as required
Managing life cycle of new and existing clients
Anticipate and balance the needs of the Partner, keeping one step ahead
Schedule appointments, arrange meetings and organise travel plans including itineraries and logistics
Comprehensive and pro-active email management
Confidently provide support to enable Partners to fulfil their own roles, always maintaining confidentiality
Support the Partner to help them make the best use of their time
Assist with time recording as required
Undertake copy and audio dictation, accurately first time
Act as the point of liaison between the Partner and the team to keep them appraised of work status, and ensure that client meetings are well prepared for in advance
Act as the point of contact for both internal and external stakeholders
Attend appropriate meetings, take minutes, and ensure all actions are followed up by the relevant parties
Maintain accurate documents and records using our document management system
Undertake administration for certain clients as required
Take an active role in project work if/when the work demands
Undertake any other reasonable duties as they arise

To be considered for this opportunity, our client does require the following background / experience:

Previous experience working within a Private Client Department, we would consider Legal Administrators, Secretaries, Paralegal or existing Legal PA’s
Ability to use own initiative, feel confident to take ownership and make life easier for team around you
Excellent knowledge of MS Office applications
High level of accuracy with great attention to detail
Outstanding organisational and diary management skills
Ability to plan, organise whilst supporting others
Excellent communication and interpersonal skills
First class internal and external client care skills, offering confidence, professionalism and positivity
Proactive approach to problem solving

Benefits

This position is a full time, working Monday to Friday 9-5pm. Our client is offering a competitive salary which will be discussed at time of application, flexibility if needed, generous holiday allowance, bonus scheme, training and ongoing support & so much more!

Next Steps:

For further information, please apply by emailing your CV to Utopian Professional Recruitment ASAP.

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Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it is not always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

Equal Opportunities

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

For more information or to apply, please email your CV to ASAP!