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The School is seeking to employ an Out of School Care Manager, based at the Junior School in Bearsden. The successful candidate should have experience within a similar setting and be able to demonstrate highly effective organisational skills, whilst bringing creativity and innovation to the role.

Overall Purpose of Job

To be ultimately responsible for all duties connected with the running of a high-quality Out of School Care Club within The High School of Glasgow.

In addition, to be responsible for ensuring that the Out of School Care Club complies with current Care Inspectorate requirements.

Due to the enhanced compliance, training and other administrative requirements of this role, a large proportion of the role is office-based and the Manager does not normally form part of the regular floor work ratio.

Principal Accountabilities

Staff Management

• To hold overall responsibility for the inspiration, motivation and performance management of Out of School Care staff.

• To be responsible for planning, preparing and delivering a suitable programme of activities which promotes safe and stimulating play opportunities for the Out of School Care service, in alignment with best practice.

• To arrange ‘extended service’ when required, at the end of each term.

• To operate the key worker system on an effective and professional basis.

• To calculate and decide upon staff rota quotas for the Administration Assistant to use to compile staff rotas.

• To arrange absence cover and collate time sheets for extra hours worked.

• To be responsible for inputting to the recruitment of new staff and for the design and implementation of a robust induction process for all new staff members.

• To organise and chair regular staff meetings, taking minutes and ensuring their distribution shortly afterwards.

• To design and lead on the Professional Review and Development of Out of School Care staff.

• To be responsible for ensuring that an adequate level of staff training is put in place which meets the needs of the SSSC standards, best practice and those required in general by the School. This is likely to include delivering training sessions and the organisation of out of school training, as required.

• To maintain comprehensive and accurate staff training records. • To drive improvement, ensuring the service is the best it can be.

Compliance and Organisational Management

• To ensure completion of Child Protection training for all members of the Out of School Care Team, in line with external and internal requirements.

• To provide the key liaison with parents in relation to the Out of School Care service, dealing professionally and timeously with any issues which arise.

• To carry out an annual feedback process with service users, ensuring that results are evaluated thoroughly and any actions brought forward timeously.

• To complete all relevant paperwork and returns which are required by the School, the Care Inspectorate and any other agencies or external parties. This is likely to include the updating of policy documents, evidence folders and other related documents.

• To be responsible for the carrying out and updating of Out of School Care risk assessments, HACCP and other associated health and safety processes.

• To carry out an effective liaison service with office staff to ensure that the Out of School Care booking system operates on a smooth and accurate basis.

• To update billing on Connect Childcare with Out of School Care attendance, on a regular basis.

• To ensure that all necessary administration in relation to Out of School Care is carried out timeously.

• To ensure that all paperwork including records – e.g. medical records are up to date.

• To have overall responsibility for the annual requisition for the Out of School Care area, including the ordering of equipment and associated procedures related to the receipt of goods.

• To have overall responsibility for the ordering of food and drinks for snacks for the Out of School Care area.

• To be responsible for ordering and maintaining first aid supplies for the Out of School Care area.

• To ensure that the Out of School Care notice board and community board are updated on a regular basis.

• To maintain currency with developments within the childcare arena and this is built into the work carried out by the Out of School Care area.

• To lead on and/or participate in any working parties or new childcare initiatives if required.

• To work on own initiative.

• To operate the key worker system on an effective and professional basis.

• To support the Kindergarten and Junior School, on occasion, and at the request of SLT, by helping with supervisory duties or administrative support.

• To attend the School Prizegiving Ceremonies (at Junior School and Senior School).

• To carry out any other tasks within the responsibility of the post and as delegated by the Head Teacher.

These key tasks are not intended to be exhaustive, but they highlight a number of major tasks that the post-holder may be reasonably expected to undertake.

Person Specification

Essential Qualifications

• BA Childhood Practice or equivalent, as recognised by SSSC (SCQF Level 9)

• SSSC registered or ability to register as a Manager with SSSC

• Paediatric First Aid – full and current qualification (or the ability to obtain one within 3 months of employment)

• Elementary Food Hygiene course (SCQF) or other similar food hygiene qualification

• Member of the Protecting Vulnerable Groups (PVG) scheme

Job Information

Hours of Work – Monday to Friday 12:15-6:15pm (half hour break), a total 27.5 hours per week. Term-time only (as published in the school calendar)

Salary – £17 per hour

It would be preferable for the successful candidate to commence during June 2025, in order to work alongside the current Out of School Care Manager until the end of this session.

Apply

Applicants should email their CV (including two professional references, one of whom must be your current/most recent employer) and a covering letter by clicking on the s1jobs APPLY button now.

The closing date for applications is noon on Friday 16th May 2025.