13 Admin / Secretarial / PA, Admin jobs in Livingston, West Lothian

Anderson Knight is recruiting a Facilities Administrator for a company based in Edinburgh. 

This position is responsible for organising and supporting the Centre Management office efficiently and cost-effectively while providing administrative assistance to the management team.

Salary: £28,000

Job Type: Full-time, Office-Based, 6 Months FTC

Working Hours: 37.5Hrs - Monday to Friday 9:00 AM - 5:30 PM

Key Responsibilities:

• Manage and maintain manual and digital data systems, including filing and archiving.

• Provide secretarial support to the Centre Management team, ensuring all documents adhere to company standards for formatting and presentation.

• Oversee orders, payments, and invoicing using the company’s accounting system and Purchase Ordering Management System (POMS), ensuring timely processing.

• Assist the General Manager in monitoring expenditures.

• Implement and manage information systems, including the Centre’s SharePoint site.

• Support the Centre Management team with tenant liaison, record-keeping, and general administration.

• Prepare reports as required.

• Ensure compliance with all Managing Agent quality assurance and health & safety procedures.

• Assist in the administration of promotional events and activities, including tracking payments and sending required correspondence in line with company procedures.

• Handle visitor inquiries and general queries at the Management Suite and Customer Service Desk.

• Administer conference room bookings.

• Perform any other reasonable duties as assigned by the line manager or management team.

Requirements:

• Proficiency in Microsoft Office Suite.

• Familiarity with accounting/financial software.

• Health & safety qualification.

• Experience in accounts, office organisation, and customer service.

• Previous experience with reception, switchboard operation, and cash handling.

• Ability to work both independently and collaboratively within a team.

• Highly organised with excellent time management.

• Strong numerical aptitude and accuracy.

• Positive, outgoing personality with good interpersonal skills.

• Flexible and able to meet strict deadlines.

To apply for this excellent opportunity, please forward your CV in complete confidence.