We are delighted to be working in partnership with an established Scottish based firm who are looking to appoint a new Secretary to join their Residential Conveyancing Team in Perth.

Working as part of a small team you will provide comprehensive secretarial support to the fee earners to maximise their availability for legal work.

This is an organisation which focuses on recruiting talented individuals, they appreciate work / life balance whilst diversity and inclusion plays an integral part of their business. They are fully committed to supporting an inclusive environment, where people feel truly valued to reach their full potential.

Your main duties & responsibilities will include:

Provide full secretarial support to the Residential Conveyancing Team
Provide timely and accurate completion of varied documentation and correspondence as allocated by the Support Manager in accordance with the fee earner instructions and appropriate department styles
Manage any external and internal calls in a professional and polite manner
Provide accurate noting and delivery of messages written and oral to the appropriate person
Assisting fee earners with administration as required such as form filling
Liaise with Support Manager to help plan allocation of work
Effective use of the firm’s IT systems to maximise efficiency
Support the firm in its intention to continually grow and develop the practice in all areas
Strive to provide excellence of service to all clients
Take a pro-active approach to the work carried out for clients
Be alert to any problems being experienced by clients and react positively to these
Take responsibility for noticing client care problems and for solving these
Work towards clear objectives that support fee earners in the twin aims of generating and delivering client work
Take part constructively in the performance review process and undertake agreed training and development activities

To be considered for this opportunity, we are looking for the following background and/or experience:

Previous experience as a Legal Assistant or Secretary working within a busy Residential Conveyancing Department
Highly organised with the ability to prioritise
Excellent communication and interpersonal skills
Experience with audio and copy typing
Effective time management skills with the ability to work to dedicated timescales and deadlines
Confidence dealing with clients and colleagues of all levels
Strong technical capability
Committed to providing a first-class service at all times
Natural positive and proactive attitude

Reward

Starting salary will depend upon experience, and our client is open to discussing this
Full Time, Permanent position working Monday to Friday 9-5pm
This is a office based role
Generous holiday allowance
Pension scheme
… and so much more!
This will only be a 1 stage interview process!

Next Steps

For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.

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Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

Equal Opportunities

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.