8 Temporary, Admin / Secretarial / PA jobs in Falkirk

Hours: 35 hours per week

Salary: £27,245 - £36,023 per year

Vacancy: Fixed term for a period of 9 months

View the Secretaryhttps://www.southlanarkshire.gov.uk/downloads/file/17587/hat_-_secretar…; job profile 

An exciting opportunity has arisen for a Secretary within Housing & Technical Resources, supporting the Executive Director.

You will be required to provide a confidential and comprehensive administrative, secretarial and liaison service including undertaking specialist highly complex administration duties in support of the Executive Director.

Applicants should have excellent IT skills and be able to demonstrate sound communication and interpersonal skills, along with the ability to deal with matters in a discreet and confidential manner and should be competent at planning and organising.

Duties will include:

• Undertaking a full range of administrative functions, including minute taking on behalf of the Executive Director.


• Responsible for the preparation of reports, papers and correspondence adhering to procedures, processes, and timescales.


• Assist the Executive Director with time management replying to routine correspondence and filtering / redirecting calls and correspondence to appropriate personnel.


• To organise and manage Executive Director’s diary, make appointments, organise meetings and any associated travel and accommodation arrangements providing regular updates.


• Undertake the final drafting of appropriate papers and provide a full secretarial and administrative
  
  service to the Executive Director.


• Manage and maintain filing systems, recording and organise stationery and hospitality supplies.


• Liaise with elected members, chief officials, internal and external customers, stakeholders, and public bodies to ensure the effective provision of the service.

When completing the application process please ensure that you cover the following areas:

• Please provide evidence of your experience and achievements in the five specific behaviours framework. 'Efficient, Flexible, Leading, Working with Others and Performing’.

Please note we do not accept CVs, any submitted will be disregarded. If you require to submit additional information to support your application, please upload this under supporting documents.

Please apply online - All correspondence will be via your email address.

Legislative Information

This post is excepted in terms of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 2003.

Foreign Police Check

Candidates should be able to detail any gaps in employment and provide a foreign police check where applicable for any periods living or working abroad.

Equal Opportunities and Armed Forces Community Covenant

South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community. As a user of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum competency/behaviour requirements for the position.

South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans are guaranteed an interview who meet the minimum requirements for the position.

As an employee of South Lanarkshire Council you would also receive a wide range of benefits including:

• Enrolment in award winning local government pension scheme


• Up to 33 days annual leave


• Public holiday entitlement (up to 10 days)


• Occupational sick pay


• Family friendly policies - flexible working and leave, maternity/paternity leave enhanced leave.


• Employee Discounts – including discounts at the cinema.


• Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)

https://ars2.equest.com/?response_id=a0354badf35b83b95af641d2aa8b931e&v…; alt=" " width="1" height="1"/>