51 Admin / Secretarial / PA jobs in Kilmarnock, East Ayrshire

The role of the Contracts Administrator is to support the achievement of Thales' financial/strategic objectives by updating the ERP system with accurate and timely data to allow us to report accurate order intake, report out of the system and invoice our customers accurately. Including: Principal Relationships:

• Service Delivery Controllers
• Project Finance
• Project Managers
• Contracts Managers, Assist businesses with completing various e-forms
• e.g. contract data entry
• Set up new and replacement contracts and projects, liaising with the Project Controller to ensure tasks are added.
• Create contract amendments in Oracle.
• Understand and monitor choice of hedge deals in foreign currency projects.
• Create and maintain invoice events in Oracle as early as possible in the contract,
• Support and promote the use of Robotic Process Automation within the role.
• Accurate and timely generation of invoices. This will include invoicing on customer portals such as Exostar.
• Accurate and timely generate of credit notes, as required; following the Thales process
• Support resolution of queries
• Use Oracle reports to facilitate maintenance of the ERP system to ensure data is as up to date and accurate as possible
• With support, understand and enforce the UK process for use and management of Customer Portals
• Any other duties as required
  
  An excellent team player
• Well-developed communication skills
• The individual should be able to communicate well at most levels
• Ability to plan logically and pro-actively manage the role
• Happy to develop and change processes to reflect business development
• Ability to organise own workload and be able to work under pressure
• Microsoft Office products (Outlook, Word, Excel)
• Oracle
• Good numeracy skills, including the ability to pull together data from various sources and to prepare and present on Excel spread-sheets
• Good team working skills essential
• Ability to work across functions
• Be able to approach and work with colleagues to achieve a common objective
• Display passion, drive and tenacity in achieving work-related goals under difficult circumstances
• Take responsibility for work undertaken and follow through to completion
• Promote and be a role model for equity, diversity and inclusivity
• Keen to identify and promote improvements and change
• Relevant experience in office based, transactional work with a strong element of investigation and support, To be eligible for full SC, you generally need to have resided in the UK for the last 5 years. In some circumstances, a minimum of 3 years' residence in the UK over the last 5 years may be accepted, with additional overseas checks.
  
  In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.
Together we offer fantastic opportunities for committed employees to learn and develop their career with us. At Thales UK, we research, develop, and supply technology and services that impact the lives of millions of people each day to make life better, and keep us safer. We innovate across the major industries of Aerospace, Defence, Security and Space. Your health and well-being matters to us and that's why we offer you the flexibility to do what's important to you; whether that's part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions., At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working.