2 Admin / Secretarial / PA, Secretary jobs in Kilbirnie, North Ayrshire

To provide a high level of accurate, confidential secretarial and administrative support to solicitors.

Main Duties:

· Using MS Office products word processing / typing and collating correspondence and other documents from digital dictation, amending and formatting documents quickly and accurately

· Day to day typing of letters, memoranda, invoices, file notes, etc.

· Handle and manage telephone calls, visitors and enquiries promptly and professionally

· Taking messages accurately and passing to appropriate person(s)

· Keep information confidential

· Creating and amending legal documents

· Maintaining diary systems  

· Receiving and sorting incoming mail where required

· Scheduling files for archiving and retrieval of files from storage

· Working as part of a team to ensure that effective secretarial cover is maintained

· Ensuring compliance with quality standards and the firm’s policies in general

· Other support services including replying to correspondence on routine matters

· Cover for other secretaries during periods of absence