21 Temporary, Charity / Voluntary jobs in Livingston, West Lothian

We are an award winning charity and the leading organisation providing advice,inspiration and support for action on climate change in Cumbria.Our vision is a zero carbon Cumbria that is socially, environmentally andeconomically beneficial for all.Our mission is to achieve net zero by 2037 or sooner by promoting andfacilitating low carbon living and its benefits - inspiring and supportingindividuals, communities, and organisations across Cumbria and beyond todecarbonise lives and businesses. We provide practical support for thedevelopment of low carbon plans and policies for individuals, communities, andorganisations. We inspire behaviour change and seek to deliver sustained shifts, As well as managing the whole Zero Carbon Cumbria project, CAfS is alsodelivering the crucial Climate and Carbon Literacy training strand of the project.Carbon Literacy training, delivered by our team of expert Contractor ClimateTrainers, inspires the behaviour change needed to reduce greenhouse gasemissions. It increases knowledge, understanding, confidence and sense ofagency by providing people, communities and organisations with theinformation, training, support, networks and tools they need to make positivechanges. It enables informed decision making. Recipients feel empowered tomake changes to their lives at home and at work, share their learning anddriving positive environmental changes. You can find out more about some ofour courses here: https://cafs.org.uk/climate-and-carbon-literacy-training/This is a really exciting opportunity to be part of a transformational shift inknowledge, attitudes and action on the climate crisis in the county.,

• To ensure the efficient and effective administration of our climate and
carbon literacy training project
• To maintain and input into the data management systems and processes
for the training.
• To provide a professional, friendly and comprehensive administration
support service to the climate training team.,
• First point of contact for all Carbon Literacy Training related enquiries,
including the preparation and sending of training quotes, using existing templates.
• Set up courses on the CAfS event booking system and Zoom (training will
be given), manage attendance lists, share course details and resources with delegates, and liaise with client organisations and trainers.
• Source suitable venues and caterers for in person public courses.
• Collate and record course data, including polls and feedback, and follow up
on questions raised by delegates or trainers, with support from the Training Manager.
• Work with the Training Manager to create feedback surveys.
• Support delegates through post course paperwork to help secure their
Carbon Literacy certification, liaising with Climate Trainers and Training Manager.
• Liaise with the Carbon Literacy Project to ensure adaptations to
certification and training materials are up to date and approved.
• Carry out and record routine updates to materials including copying slide
updates across multiple slide sets, watermarking slides, as requested by the Training Manager and lead on collation and communication of course links to delegates.
• Log project and check project related invoices for authorisation by the
Training Manager.
• Liaise with Training Manager to ensure risk assessments for face-to-face
delivery are kept up to date, and are updated for each venue.Contractor Support
• With the support of the Training Manager, ensure contractors complete the
required paperwork, including signing contracts, reading policies and completing DBS checks. Track and action renewals.
• Administer trainer accreditation paperwork and support the organisation of
training sessions for trainers.
• Communicate materials updates and course dates to Trainers and ensure
all dates are booked with a trainer.
• Create admin guidance for the Trainers, including the use of Zoom/MS
Teams, with the support of the Training Manager.Maintain and input into climate and Carbon Literacy training projectsystems and processes
• Maintain data management systems which track bookings and course set
up, assists in version control of training resources, enables effective, budget management across all clients and grant funds, and captures and enables analysis of monitoring and evaluation data.
• Follow and contribute to process flows for booking and course
administration for client organisations, delegates and trainers.
• Communicate standardised responses to common queries and use existing
communication templates
• Ensure secure storage of personal data, ensuring CAfS/course privacy
statements are communicated to delegates.Wider project administration
• Support the Training Manager with other project-related admin as
required, such as arranging meetings, collating information for funding bids, finance reports, monitoring and evaluation, promotion, reporting or award applications.
• Support the Training Manager with induction of new members of the
Carbon Literacy teamJob Aide and Note Taker for Training ManagerVaried support to Training Manager which may include:
• Taking notes during meetings
• Condensing or highlighting sections of large documents for easy absorption
• Scheduling meetings and sending reminders about meetings or tasks
• Keeping a record of key project tasks and deadlines and communicating
these to Training Manager
• Drafting emails and quotes, for approval by the Training Manager, using an
existing template.
• Redirecting and organising email and phone enquiries to minimise email
flow to the Training Manager


• Meticulously reliable and organised, able to follow processes accurately and
thoroughly, with full attention to detail.
• Excellent time management and ability to proactively handle a wide range
of tasks and prioritise these effectively.
• Strong communication skills (over the phone, email and online), and ability
to maintain friendly, clear and professional communication with all project contacts.
• At least 1 year's experience in providing administrative support in a
dynamic and demanding environment.
• Proven ability to use a comprehensive range of IT software (especially
Excel, Word, PowerPoint and Microsoft Outlook), ability to use shared documents e.g. SharePoint, and the willingness to train in additional IT skills as and when required.
• Experience of using data management systems and Excel.
• A good level of numeracy
• Highly motivated, with a proactive attitude, ability to use initiative and
ability to work cooperatively as part of a small team.
• Empathy with CAfS aims values and objectives.
Desirable criteriaThe following attributes are desirable but not essential:
• Strong Excel skills, intermediate level with ability to use functions including
IF formulae.
• Experience of working with external contractors.
• Experience of working in a geographically-dispersed team and using
Microsoft Teams or similar to meet.
• An understanding of the work of CAfS, the impact of climate change and
available emission reduction solutions
• Understanding of and commitment to CAfS' aims, values and objectives.
  
  CAfS is co-chair of the Zero Carbon Cumbria Partnership (ZCCP), which involves
more than 80 organisations spanning the public, private and third sectors withthe aim of delivering a coordinated emission reduction programme to bringabout a zero-carbon Cumbria by 2037.CAfS has been awarded £2.5 million from the National Lottery's Climate ActionFund, on behalf of the ZCCP, for a five-year Zero Carbon Cumbria project.Eleven of the organisations in the ZCCP, as well as CAfS, will be involved indelivering elements of the project, to support the goals of the wider partnership.The Lottery-funded project will tackle some of the main sources of carbonemissions in Cumbria, with a particular focus on food, energy generation,transport and the goods we buy. Further information about ZCCP can be foundon the Zero Carbon Cumbria website - www.zerocarboncumbria.org.uk

LOCATION: Contractually based at our office, Eden Rural Foyer, Old LondonRoad, Penrith, CA11 8ET, however, homeworking can be agreedREPORTS TO: Climate and Carbon Literacy Training ManagerHOURS: 22.5 hours a week, with flexibility to work across 3, 4 or 5 days. Theworking times are flexible but must include core office hours of 10am-4pmunless agreed otherwise. There may also be occasional need to workevenings/weekends for event or meeting support.START DATE: 8th January 2025 (15 month contract - maternity cover)SALARY: £23,400 - £27,900 per annum full-time equivalent, Band A, withstarting salary to be agreed depending on skills and experienceLEGAL RIGHT TO WORK : You must have a legal right to work in the UK.