Shepherd and Wedderburn are currently recruiting for a Junior PA to join their Property Division based in Glasgow. The sucessful candidate will provide effective and efficient PA, administrative and secretarial support to fee earners in the Property Division
The role

Main Duties

To accurately undertake the production/drafting of correspondence and appropriate documentation utilising firm precedents on behalf of fee earners and proof-reading documents to ensure accuracy is maintained

To work to stated deadlines and adjust priorities to accommodate changing needs

To use dictation to its fullest advantage and maintain reliable service to fee earners

To prepare Excel spreadsheets as required

To liaise/coordinate fee earners' diaries and responding to enquiries relating to availability

To update all fee earners' clients and contacts (including CMS/Marketing database) ensuring details are correctly logged

To use the Condeco (room booking) system for meetings with clients and contacts

To liaise and proactively act on behalf of fee earners with any member of staff or external client or contact

To set up new client matter files, in line with anti-money laundering compliance requirements (e.g. collating client ID and proof of address)

To manage fee earners inbox/sent items as required

To undertake filing/scanning/photocopying as required

To complete pre-bills and issue invoices to clients as required

To understand and apply correct procedures for administration duties for fee earners

To utilise the firm's systems and procedures to fullest advantage

To communicate effectively with fee earners and/or line manager regarding workflow and ability to assist

To provide assistance throughout the firm as required

To create and maintain effective working relationships with colleagues

To actively seek training where any need is identified

Undertake any other reasonable duties as requested by the fee earners or line manager, Shepherd and Wedderburn, is committed to protecting the privacy and security of your personal information that we collect as a "data controller". The information provided by you will be processed in accordance with our GDPR Privacy Notice for Applicants and Work Experience Students. If you are successful in obtaining paid employment with us, we will hold your information in accordance with our Personnel Data Retention Policy, which will be provided to you at the relevant time.

Strong organisation skills

Attention to detail.

Legal sector experience

Previous experience as a PA / Executive assistant