Administration Assistant

FinTech RS are supporting our client, a well established and known accountancy firm, to recruit for an Administration Assistant to join their team in the City Centre office in Aberdeen.

This is a full time, permanent role (37.5 hours) and will joining a growing business that offers great career progression and opportunities to their staff. The ideal candidate will have previous experience in a similar role and is use to working in a highly professional environment.

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Key duties of this role:

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• Handling all incoming calls for the office and passing these on appropriately or taking messages
• You will be the first point of contact for all visitors of the office alongside staff, providing a welcoming environment and experience for everyone
• Working alongside other administrative staff to support with workload, ensuring deadlines are met and that wider teams feel supported
• Responsible for both incoming post distribution and outgoing post including franking and liaising with couriers
• Diary management of staff diaries, in order to make appointments and prepare and distribute staff status and movements to the team
• Undertake other duties such as maintaining stationery and general supplies orders, maintaining meeting rooms and wider adhoc duties as required to ensure the smooth running of the office

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Requirements of this role:

• A friendly and approachable attitude, to represent the company and brand well and promote professionalism at all times
• A strong people person, who is good at building relationships with clients and well staff members
• A self-motivated, flexible individual who can use their initiative will be well rewarded within this position
• Willingness to learn and the ability to adapt, as no two days will be the same
• Previous experience in a similar role is desirable