Team Administrator

Utopian Professional Recruitment are delighted to be working in partnership with a leading Scottish based company who are looking to recruit a talented, organised and highly efficient Team Administrator.

You will report into the HR Director and work as part of a highly successful and award-winning business, this is a varied role where you will provide high level administrative and managerial service to the wider business, executive team and HR Director.

Please Note: This role is to cover a maternity contract and fixed term for a period of 12 months.

Your key responsibilities will include:

• Provide support to the after sales department, providing a service to internal & external clients, weekly reporting and minutes, actively improving client service and managing call backs
• Work with after sales colleagues to resolve and assist with any issues which may arise
• Ensure all administration and training of staff are carried out
• Provide executive administrative tasks for all members of the management team including HR Director and Managing Director
• Liaise with the wider group in arranging meetings for employees or external visitors
• Arrange refreshments for any meetings and ensure rooms are set up
• Ensure all paperwork is gathered and organised for Managing Director to submit to wider group
• Manage travel and accommodation for Managing Director
• Coordinate diary invites for management meetings, inhouse meetings and Group Director meetings
• Manage and coordinate any additional training required for staff
• Any HR administrative tasks including holidays, absence, payroll etc
• Processing of monthly expenses
• All administration tasks in relation to stationary orders, letters, requisitions
• All event coordination for internal and external events
• Liaise with Finance and manage credit card processes
• Various reporting for Managing Director and wider business / group
• Support with the recruitment & selection process
• Provide HR Director with any adhoc project support
• Manage any company memberships, charity requests
• Any additional tasks if and when required by the business

To be considered for this amazing opportunity, our client does require the following background / experience:

• Previous experience working within a similar role managing a wide variety of tasks
• Highly organised, efficient and positive attitude
• Thrive working in a busy environment
• Strong communication and interpersonal skills
• Confidence to deal with people of all levels
• Ability to use your initiative and think ahead
• Highly organised with the ability to juggle multiple tasks and adapt to change
• Good team player who respects others
• Happy to roll your sleeves up and help others
• Naturally positive and outgoing with a passion for helping others
• Strong work ethic, highly organised, on the ball and sharp!
• A proactive and flexible approach
• Great attention to detail, practical, methodical and process driven

Benefits

• Hours of Work – Monday to Friday 8.30-5pm
• Salary – Up to £25k per annum
• This role will be office based
• Generous holiday allowance with Xmas & NY office closure
• Pension
• Free Gym Membership!

Next Steps

For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.

To keep up to date with current opportunities be sure to follow the Utopian Professional Recruitment page on LinkedIn, Instagram & Facebook

Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

Equal Opportunities

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

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