34 Admin / Secretarial / PA jobs in Kinross, Perth And Kinross

Are you a proven Administrator with experience of working in the engineering/manufacturing industries?

Do you have a keen eye for detail and enjoy ensuring best practice, quality and audit compliance?

Would you like to work within a rewarding environment and diverse role?

If so, this might just be the role for you!

Office Angels are collaborating with a market leading business in Dunfermline to find an Engineering Administrator to join their team on a 10-month FTC. Our client is highly successful, and as a result, this is a diverse and busy role that will also support the Accounts, Sales and Procurement and other teams within the business. Therefore, you will be naturally adaptable, able to prioritise your own workload and have a can-do, proactive attitude as well as experience within the engineering/manufacturing fields. The core hours are Monday - Thursday 8:30am - 4.30pm and Friday 8:30am - 1pm, this is a fully office-based role.

Role Overview

The role will be supporting the Engineering Manager as well as the Engineering team and wider business therefore it is essential you have proven experience working within Engineering and a diverse business support role. As well as ensuring the smooth day to day operational support. Excellent working knowledge of Microsoft Office Packages including Excel is essential as is previous working knowledge of CRM systems. Knowledge of Microsoft Dynamics and Sage/Xero would be highly advantageous.

Key Responsibilities:

• Providing full business support to the Engineering teams ensuring day to day workflows are covered effectively and taking ownership for all administration duties
• Ensuring all Engineering jobs and orders are processed in a timely manner onto the company system
• Assisting with audit, compliance, quality, H&S as well as streamlining process and procedures
• Preparing and raising invoices using Xero
• Booking internal and external training courses
• Updating of reports and spreadsheets including budgets as instructed by the team
• Supporting the team with any travel arrangements including booking accommodation and transport
• Ensuring accurate timesheet information is collated and updated on relevant spreadsheets
• Answering the phone and diverting calls to the relevant departments
• Email inbox management
• Ad hoc administrative tasks and actively stepping in to support other departments as required

Skills and Experience required:

• Excellent Microsoft Office including Excel skills are essential
• Proven working knowledge of CRM systems such as Microsoft Dynamics highly desirable
• Experience of Xero also preferable
• First class customer, administration, and communication skills
• Building good customer knowledge and internal and external stakeholder relationships
• Naturally organised and can prioritise own workload
• Works well in a team and on own initiative
• Proactive, works well under pressure and resilient

Interested? Please send your CV to anna.mcinnes@office-angels.com or call our branch on 01506832250 to learn more!

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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