11 Contract, Admin / Secretarial / PA jobs in Musselburgh, East Lothian

Hearings and Witness Support Officer| 12 Months (Inside IR35)| Fully Onsite (Edinburgh)

Harvey Nash's Client is recruiting for a Hearings and Witness Support Officer on a 12 month contract.

Main Responsibilities

• Responsibilities will include administrative assistance, reception cover, providing support to the teams within the organisation, assisting with generic inbox management, drafting responses to correspondence, minuting meetings and other administrative tasks (printing, filing) as required.
• To act as the first point of contact for internal and external enquiries to the Hearings and Witnesses Team ensuring all contact is trauma informed and person centred.
• To support the delivery of hearings by providing reception duties and in-hearing support as required, professionally and assertively ensuring compliance with hearing room etiquette.
• Managing the Hearings and Witnesses diary, prioritising, arranging and where required attending internal and external appointments and meetings, working closely with Hearings & Witness Support Officers to prioritise and arrange attendance of witnesses.
• Support virtual attendance at hearings by scheduling, issuing invitations and managing video conferences for key participants.
• To provide support to the Hearings and Witnesses Team, managing generic inboxes, preparing witness citations, drafting responses to correspondence, minuting meetings and other administrative tasks as required.
• To plan and manage key Hearings and Witnesses events, including confidently making announcements at hearings as required.
• Develop and maintain an understanding of the organisations operations and develop and maintain strong working relationships with key stakeholders at all levels both internally and externally.
• Maintain effective filing and data storage including emails and retrieval systems in accordance with records management guidelines.
• Undertake any other appropriate duties as required to support the Hearings and Witnesses Team to enable them to fulfil their role.

Key Skills

• The role-holder must be available to work in the Edinburgh office, in person, full time Monday - Friday.
• Experience of planning, organising and prioritising workloads to meet tight deadlines and the ability to work flexibly across the whole team if required is essential.
• The role holder must be Self-motivated, working within a team or on own initiative with minimal supervision, demonstrating professionalism, sound judgement and reliability under pressure, and being accountable for outcomes.
• They must have excellent interpersonal skills, including working confidently and assertively with a wide range of people and building positive relationships.
• They must be able to improve performance and systems by working with technology and adapting skills and resources to fast changing circumstances.

This role falls inside IR35 and is fully onsite working with the expectation to attend the Edinburgh office 5 days a week. Please note that for this role you must have or be happy to get a Basic Disclosure Scotland. To apply, please send your CV using the link.