Executive Assistant – Edinburgh

Salary Guide: £32,000

Fantastic Opportunity to be part of this ‘Buzzy, Fast-paced Commercial Property Agency’ in the heart of Edinburgh’s city centre.

Our client is keen to secure a Pro-active, Customer Focused and switched on individual to be part of their Professional and extremely friendly Team.

A ‘can do, proactive approach’ will work well within the team offering the successful applicant a wide variety of tasks and scope for the right person to broaden the role to encompass a wider range of activities.

The Role

¨ Providing secretarial and administrative services to the Partners, being aware of what’s happening and taking action where appropriate

¨ Diary management for Senior Partner and keeping up-to-date with his emails

¨ Booking travel, accommodation and events as required including staff functions

¨ Marketing – Promoting the Company brand including keeping the website updated

¨ Drafting news releases

¨ Research Projects on internet

¨ Keeping Senior Partner’s LinkedIn profile updated

¨ Client contact by phone, email and in person

¨ Assisting surveyors with plans, email marketing, preparing marketing particulars, marketing boards

¨ Handling keys for properties which are being Let and ensuring details up-to-date

About you…

Someone who is confident, intelligent and thinks about what they are doing.

Good letter writer who pays attention to detail and accuracy.

Ability to assimilate information quickly and take action where required.

Someone who questions things when they are unsure or if something doesn’t seem right, rather than going ahead and doing something which could be wrong.

Someone who is proactive rather than waiting to be told things and who chases things up.

A happy and friendly personality / a genuine ‘people person’

Skills

Excellent Microsoft office skills
Excellent organisational skills and ability to effectively multi-task
Accuracy and attention to detail are essential
Ability to work well under pressure, plan your work, prioritise tasks and meet deadlines
Adaptable and proactive
Positive attitude
Good team player
Conscientious
Excellent Customer Service
Strong communication skills – both written and verbal
Natural ‘multi-tasker’

Broader Role examples

More marketing, eg. social media presence

Assisting surveyors with viewings

Assisting Office Manager – eg invoicing/office supplies etc.

Our Client’s work environment

‘We work in an open plan office which can be noisy at times. It’s a very busy office where things move at a fast pace – we need someone who can cope and thrive at this pace.

Hours of work: Monday to Friday 0900 – 1730 hrs with an hour for lunch

Holidays: 25 days plus Easter Monday and Christmas closure (usually 8 days) +2 days after 5 years and +3 days after 10 years’ service

Contributory Pension Scheme

Private Healthcare Scheme