Team Secretary

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. 

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position:

An opportunity has arisen for a permanent Secretary based at Ballot Road Clinic, Irvine.

What you will do:

You will provide a comprehensive, confidential secretarial and administrative service to the Clinicians and Nursing staff aligned to the Elderly Community Mental Health Team within Mental Health Services, North Ayrshire Health & Social Care Partnership

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

You will be educated to O Grade / Standard Grade Credit / National 5 level in English and Maths and possess an SVQ Level III in Business Administration or equivalent experience.  You will also have a recognised IT qualification as well as a working knowledge of Microsoft Office Packages (Word, Excel, Outlook, Teams and PowerPoint).  Advanced keyboard skills with proven secretarial, minute taking, electronic filing systems management and electronic diary management experience are essential.  Experience of working in an NHS environment with an understanding of NHS interdisciplinary networks are desirable.  You will also have excellent communication skills both written and verbal and have the ability to work effectively and efficiently whilst integrating as part of a team.  You must also have the ability to adhere to strict maintenance of confidentiality with a knowledge/understanding and compliance of General Data Protection Regulation (GDPR).  The ability to work unsupervised whilst using your own initiative is essential as well as being able to work to challenging timescales by organising and prioritising your workload and having the flexibility to adapt to change and last minute demands.   

For further information on the requirements for the role please click the link below to view the person specification

Hours:

37 per week, working Monday, Tuesday, Thursday and Friday to 9.00 am to 5.00 pm & Wednesday, 9.00 am to 4.30 pm. 

If you want to find out more about the role, please contact Linda Grant, Business Administration Manager on / linda.grant@aapct.scot.nhs.uk

INFO

ADDITIONAL INFORMATION FOR CANDIDATES

You should apply for this post by completing the application process on JobTrain.

DO NOT upload a CV as this will not be used for shortlisting purposes.

Posts close at midnight on the indicated date.  Late applications will not be accepted.

For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/

To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/

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Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.  This permission is, without exception, granted by UK Visas and Immigrations.  We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.  Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk 

We are unable to provide sponsorship for bank contracts.