13 Admin / Secretarial / PA, Admin jobs in Longniddry, East Lothian

Support Grade Assistant (SGB2) x 5

£25,555 per annum

Permanent, Full Time

Location: Supreme Courts, Parliament House, Parliament Square, Edinburgh

SCTS a great place to work, learn and develop

ABOUT SCTS

SCTS plays a key role in the administration of justice. We fulfil our purpose by providing the people, buildings and services needed to support the judiciary, the courts, devolved tribunals and OPG. Our work focuses on improving access to justice, reducing delay and cost within the justice system, modernising our services in line with reform, and using leading technology to improve our services for everyone

The work of SCTS covers a broader range of issues than you may think. In providing support to Scotland’s courts, devolved tribunals and the OPG, we touch the lives of many people on a daily basis – be that through formal court or tribunal business, fulfilling your civic duty as a juror, paying fees or fines, seeking help in managing the affairs of an incapable adult or dealing with the estate of a loved one who has passed away. SCTS deals with over a quarter of a million cases and applications each year. Behind each one of these is an individual – looking to the system to help them assert their rights, address wrongs or provide support in a time of need. It is this work – which takes place every day in our courts, tribunals and administrative centres across Scotland – that consumes most of the time, energy and skill of our staff. We take pride in working as one team and providing high levels of service to all those who use the courts, tribunals and OPG. We are always looking to improve the services we provide – through innovation and development. Whilst delivering our core services is our priority, considering how we can improve and develop is also crucial to keep delivering the highest quality service.

To help direct us towards achieving our purpose successfully, we embrace three key values of respect, service and excellence. observe three key values: respect, service and excellence. These guide our behaviour, decisions and actions - in pursuit of fulfilling our purpose to the highest standard.

Outline of job role and purpose:

The main role of the SGB2 grade is to prepare their court, escort the judge to/from court and attend to the judge’s requirements in court. SGB2’s assist in ensuring their court is conducted in an orderly manner, working closely with the Clerk, Police Officer and GeoAmey to ensure the decorum and efficiency of the court is maintained. They are responsible for productions in court and they also collect witnesses from the witness rooms and bring them into court.

To allow prospective candidates to find out more about this unique and exciting role, we will be holding an open evening on Wednesday 9 April from 4:30-7pm at Supreme Courts, Parliament House (Door 11), Parliament Square, Edinburgh, EH1 1RQ. This event will allow candidates to meet some of the team, discuss the role in more detail, and ask any questions.

The Key Responsibilities Include:

• Setting up of Court, including charge of paper and electronic productions and labels
• Collection of and putting out the Judge’s bag
• Calling cases using the public address system
• Maintaining the Judge(s) notebooks and connecting laptop on bench
• Presenting list of day’s witnesses to reception
• Attending upon the Judge(s) for robing
• Escorting the Judge(s) to and from Court
• Managing and presenting witnesses
• Managing jurors
• Operation of the Court Evidence Presentation system
• Retrieving and returning case papers from the Offices of Court
• Support the process of taking evidence on commission
• Travelling on circuit
• Introductory and health & safety briefings to new jurors
• Maintaining the integrity of the jury and acting as escort
• Liaising with Depute Clerk regarding any queries from jurors
• Preparing and clearing the jury room each sitting day, including setting out and locking away jury folders
• Delivering next day’s menu choice to reception
• Stamping citations and informing reception of any juror absence for electronic recording
•  Accompanying Jurors to outside areas at breaks, lunch hour and end of day’s business
• Handing out individual security cards to jurors at end of day’s business
• Receiving and distributing external mail
• Providing internal mail services by collecting and delivering mail from and to designated points
• Sorting mail for collection by external delivery agencies
• Assisting the receptionist by directing and escorting solicitors, witnesses, jurors, parties, etc to the appropriate location within the buildings
• Light lifting and carrying
• Uplifting confidential waste
• Lighting the fires in Parliament Hall
• Securely and reliably collect/deliver Judges Bags to/from their home address and the Supreme Court each day
• Make sure Judges Court papers and mail are put into the correct bag for delivery
• Responsible for the deposit of bag service keys in the safe box after each bag run

The job holder may be required to undertake such duties as may reasonably be requested within the scope of the post.

Our benefits include:

•  A supportive and professional induction programme with regular check-ins with your line manager
• Job stability and security with excellent and varied career prospects
• Flexible working arrangements 
• 25 days annual leave (rising to 30 days after 4 years’ service) plus 11.5 public and privilege holidays
• Special leave and paid leave for study or voluntary public service
• Excellent Civil Service Pension Scheme
• Family friendly policies
• A wellbeing hour pilot until 27 September 2024
• Free and confidential Employee Assistance
• A variety of staff discounts and offers with major retailers
• Payment of professional membership fees
•  Access to opportunities across all Civil Service departments that are not available to non-Civil Servants
• Security of full pay when unwell (up to a maximum of 6 months)
• Learning and development (including digital) opportunities

The closing date for the post is: 13 April 2025.

You will be notified if you have been selected to progress to the Assessment stage by 17 April 2025. The closing date for the assessment stage is 23:59 on 22 April 2025.

Interviews are expected to be held week commencing 5 May 2025.

For full details and to apply, please click the Apply Button

The Scottish Courts and Tribunals Service is exempt from the protections of the Rehabilitation of Offenders Act (1974). This permits us to ask applicants details of both spent and unspent convictions, along with details of any formal cautions that you may have. Individuals without existing security clearance will always be considered as all successful applicants will require a standard level Disclosure check completed before employment can commence.

If you feel at any time your application has not been treated in accordance with the values in the Civil Service Code and/or if you feel the recruitment has been conducted in such a way that conflicts with the Civil Service Commissioner’s Recruitment Principles, you can make a complaint, by contacting Social Security Scotland in the first instance. If you are not satisfied with the response you receive you can contact the Civil Service Commissioner.