90 Admin / Secretarial / PA jobs in Shotts, North Lanarkshire

Employer description: 
Valley Group is a leading contractor specializing in high-quality maintenance, compliance, and energy efficiency works across Scotland. Since our establishment in 2014, we have built a strong reputation for safety, quality, and exceptional customer service. Our continued growth is driven by our core values, skilled professionals, and innovative approach.

Overview: 
An opportunity has arisen within our Finance Team to become an apprentice. The successful candidate will be responsible for maintaining accurate and up-to-date records of all purchase transactions, ensuring timely payment of invoices.

Key Responsibilities: 

• Act as the first responder for job scheduling and coordination using Simpro, ensuring efficient workflow and accurate client/project tracking. 
• Manage and maintain client and project records in Simpro, supporting job lifecycle management and operational visibility. 
• Process purchase invoices, credit notes, and expenses using Xero as a superuser, maintaining financial accuracy and efficiency. 
• Support finance with invoice approval, payment tracking, and contract management, using Simpro for workflow and Xero for processing. 
• Reconcile supplier statements and maintain up-to-date purchase records using our internal Data Feeding Programme (bridging software). 
• Handle all supplier communications regarding invoice discrepancies and payment queries through our telephone system. 
• Serve as the superuser for Microsoft Office Suite (Outlook, Excel, Word, Teams, OneNote, PowerPoint) for communication, reporting, documentation, and minute-taking. 
• Manage incoming and outgoing calls professionally, liaising with tenants and suppliers through our direct line and telephone system.

What we are looking for: 

• Well-organised and self-motivated 
• A good and confident telephone manner 
• Reliable, enthusiastic and able to work effectively solo and in a team

Salary: 
£15,704 per annum.

Working week:
Monday - Friday, 8:00am - 4:30pm. 40 hours a week

Benefits:

• Free on-site parking
• Friendly atmosphere
• Locally based office

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience as well as gaining an SCQL Level 6 apprenticeship with QA.

Future prospects: 
90% of QA apprentices secure permanent employment after completing their apprenticeship: this is 20% higher than the national average. 

Important information:
This vocational apprenticeship comprehensively supports your specific job role with this particular employer. Throughout your learning journey, you are fully supported by your dedicated QA skills coach and your mentor at work. They ensure you settle in, help you develop all the skills you need to be successful in your job role and pass your assessments, and can provide one to one support.
Starting with insights into your current potential, they plan your growth in a programmatic way, close skills gaps with immersive training and ensure what you learn is applicable to what you do. They talk you through the specifics on the qualifications you gain and how they align in particular to your day to day role.

On completion, as well as the valuable work experience you have gained, you get a nationally recognised qualification at SCQF Level 6.  
If you are interested in starting your career and receiving a work based qualification at the same time, APPLY NOW!