19 Permanent, Admin / Secretarial / PA jobs in Tranent, East Lothian

Office Manager – Commercial Property Agency

Edinburgh

Salary Guide: £38K to £40K

Not to be missed!

Fantastic Opportunity to be part of this ‘Buzzy, Fast-paced Commercial Property Agency’ in the heart of Edinburgh’s city centre.

Our client is keen to secure a Pro-active, Dynamic, Customer Focused and switched on Office Manager to be part of their Professional and extremely friendly Team.

A ‘can do, positive and proactive approach’ will work well within the team offering the successful applicant a wide variety of tasks and responsibilities.

Good energy and bags of enthusiasm together with an extremely professional work ethic will play a big part in our Client’s hiring decision….

The Role

¨   Ensuring the smooth running of the office

¨   Providing secretarial services including updating website, arranging travel, marketing particulars

¨   HR and Staff Training

¨   IT – troubleshooting and liaising with our IT provider

¨   Office Policies and Procedures including Anti Money Laundering

¨   Accounts/Banking/Payroll/Pension Scheme administration

¨   Insurance

¨   Company Secretarial matters

¨   Staff expenses/credit cards

¨   Updating WIP Schedules, ensuring they balance with fees issued and providing financial information to the partners on a regular basis

¨   Ordering office supplies and stationery and liaising with suppliers

Skills etc.

• Excellent Microsoft Office and organisational skills and ability to effectively multi-task
• Ability to work well under pressure, plan your work, prioritise tasks and meet deadlines
• Adaptable and proactive
• Accuracy and attention to detail are essential
• Positive attitude & work ethic
• Good team player
• Clear and concise communicator – both written and verbal
• Efficient
• Excellent time management
• Fantastic organisational skills
• Strong Admin

About you..

• Someone who is confident, dynamic, intelligent and thinks about what they are doing.

• Proactive and chase things up to ensure they are completed.

• Good letter writer who pays attention to detail and accuracy.

• Ability to assimilate information quickly and take action where required.

• Someone who questions things when they are unsure or if something doesn’t seem right.

• Friendly and approachable

• Enjoys a varied work-load

• Natural ‘people person’

A note from our Client…

‘We work in an open plan office which can be noisy at times. It’s a very busy environment,  where things move at a fast pace – we need someone who can cope with the pace.’

Hours of work:         Monday to Friday 0900 – 1730 hrs with an hour for lunch

Holidays:               25 days plus Easter Monday and Christmas closure (usually 8 days). An additional 2 days after 5 years’ service and a further 3 days after 10 years’ service

Contributory Pension Scheme

Private Healthcare Scheme – premium paid by the company