19 Admin / Secretarial / PA jobs in Greenock, Inverclyde

Job Title: Senior Administrator
Location: Glasgow Airport Business Park
Salary: Up to 30,000 per annum
Hours: 40 hours per week, office-based

About the Role:
I am working with a large private sector organisation, recruiting for a permanent Senior Administrator to join their Quality, Health & Safety Department. This role is integral to ensuring the smooth operation of the department's administrative tasks, from day-to-day operations to financial and asset management. This is an exciting opportunity for a professional who thrives in a fast-paced environment and enjoys problem-solving, multitasking, and improving administrative efficiency.

Key Responsibilities:
1. Administrative & Office Management
○ Handle a wide range of administrative tasks to support the department's operations.
○ Maintain office systems, update documentation, and ensure compliance with company standards.
2. Invoice & Financial Administration
○ Oversee and process incoming and outgoing invoices, ensuring accuracy and timely payments.
○ Track financial records and follow up on overdue invoices.
3. Reporting & Compliance
○ Maintain and update various departmental reports, ensuring accuracy and accessibility for relevant stakeholders.
○ Regularly review and update office paperwork and internal procedures to meet company regulations.
4. Asset & Storage Management
○ Track and manage company assets, including inventory and equipment, ensuring they are maintained to high standards.
○ Oversee internal and third-party storage systems, ensuring compliance with guidelines.
5. Contractor & Supplier Coordination
○ Manage relationships with contractors and suppliers, ensuring compliance with service agreements.
○ Assist in onboarding and evaluating contractors to meet operational needs.
6. Customer & Complaint Handling
○ Support complaint management, ensuring professional and timely resolution.
○ Work towards continuous improvement in service delivery and customer satisfaction.
7. Team & Administrative Support
○ Provide general administrative assistance to the department and senior management.
○ Coordinate meetings, handle correspondence, and maintain organised filing systems.
○ Foster collaboration within the team to ensure smooth communication and workflow.

Key Skills & Qualifications:
Essential:
* Proven experience in a senior administrative or office management role.
* Strong organisational skills with excellent attention to detail.
* Effective written and verbal communication skills.
* Experience managing invoices, reports, and administrative systems.
* Ability to prioritise tasks and work efficiently under pressure.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Strong problem-solving abilities and the ability to work independently.
Desirable:
* Familiarity with compliance regulations in an administrative setting.
* Knowledge of asset management, contractor coordination, and compliance procedures.

What you need to do now:
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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